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..Butler's 2009 Group Golf Brochure (text version, 1/28/09)

The brochure is also available as an Acrobat PDF file. Click here to see it.

Welcome | Contact Us | Quickly Compare Packages | Recommendations | Free Bonus Greens Fees | Pricing Examples | Cost-Estimating Worksheet | Food Options | Delicious Catered Meals | Further Explanations of Options | About Shotgun Starts | Prizes & Our Golf Shop | Important Details and Policies
Bonus Coordinator's Planner: Fundraising | Directions | Organizer's Checklist | Sample Flyer |

Welcome!

Thank you for your interest in group golf at Butler's.

We look forward to hosting your outing, whether it is a simple block of tee times or it is an all-out golf festival.
We host over 150 groups per year, and we look forward to helping you to imagine and plan a most enjoyable day.

You can do almost ANYTHING!

• Play 9 or 18 holes (we have two well-maintained courses -- enjoyable for all skill levels)
• 20 to 150 people
• Breakfast, lunch, or dinner indoors or at the picnic area (or no meal)
• Shotgun or regular start
• Combine with lessons or a meeting, host a fundraiser or just have fun
• Very flexible packages that can be customized for any budget

Call our outing specialists today: 412-751-1070.

Contact Us

Recommendations
Thank you's and testimonials:

2009 Readers' Choice Gold Award, Tribune-Review (Silver in 2007)
2008 Readers' Choice, McKeesport Daily News
2004 Favorite, Valley Independent
2001 Top 100 Fairways, Golf for Women magazine

"Our outing at Butler's is always a lot of fun and is easy to pull together. We really enjoy the course, which is always in great shape. Each year, we also include a luncheon because the food and service are excellent."
-- Tom Campano, T&D's Pub & Grub

"I am a board member with the Pittsburgh Chapter of the Association of Information Technology Professionals (AITP). Every August we hold a Scholarship Golf Outing to raise money for student scholarships. For the past five years we have held our outing at the Butler's Golf Course, playing both the Woodside course and the Lakeside course. The staff at Butler's has always treated us very well and has made us feel welcome, as if it were a private club and we were members.
We rely on word-of-mouth, as well as advertising, to bring in more golfers from one year to the next, and this has occurred, with 2007 being our most successful golf outing to-date. People are excited about coming to this event and tell their friends about it. A large part of our ever-increasing success is due to the staff and facilities at Butler's.
We have been impressed with the continual improvements that Butler's has made and is making to their courses. Either course is a delight to play."
-- Harvey Schoenman, AITP

"I would like to thank your staff for all the hard work they put into making our neighborhood's golf outing a huge success. Your pro shop and restaurant staff went out of their way to ensure that everything ran smoothly on the day of the event. Both staffs were available for answering questions and making helpful suggestions for our event."
-- Michele Fagan, Lynnbrook Ave.

"For the past seven years, SPHS has held their annual outing at Butler's. The staff is always friendly, professional and accommodating. We've been more than pleased with the golf course, pro shop and foodservice.
Our guests always enjoy their day at Butler's and compliment us for a well-organized and smoothly-run outing. This kind of praise couldn't be awarded without the help of Butler's staff and management.
I personally have grown to depend on and appreciate the assistance of all Butler's work-force -- beginning with planning and registration; through course updates from rangers; to the delicious banquet.
Thank you for helping to make our outing a great success every year. You are a pleasure to work with."
-- Lisa Cicci, Southwestern PA Human Services, Inc.

Compare Reservation Levels

You can customize an event to suit your needs and budget. Use the chart below as a starting point.

Pricing Examples

Free Bonuses

1) Prepayment Bonus Certificates:

• Any groups that prepays in full at least 10 days in advance will earn one pass for a free greens fee with cart for every 30 paid players (valid for future play).

2) Frequent Play Points

• If players pay individually (max. 40), each player simply presents their Frequent Play card to earn their points for the round. (No points if bulk payment.)

3) $15 Greens Fee Magic Day cards

• If the coordinator makes a single bulk payment, and your paid attendance is within 10% of your 15-day Magic Day count, you'll earn gift cards to issue as skill or door prizes.
• The cards say "$15.00 greens fee". Cards are for future individual play. A card can also be redeemed for up to $8.00 off a merchandise purchase of at least $15.00 (limit one per transaction).
• You'll earn a per player amount:

• 	Earn $ per player	Paid attendance	Price (golf, cart, snack, meal)
  	$3.00 if	20-79	$30 to $55.00/ player
  	$3.50 if	20-79	$55.01 and up
  	$4.00 if	80 or more	$30 to $55.00/ player
  	$4.50 if	80 or more	$55.01 and up

• A group of 144 can earn up to $640.00 in bonus golf!

4) Merchandise Credits

• Groups earn $10.00 in merchandise credits with every $100.00 in merchandise purchased prior to the outing, plus greens fees for two if merchandise purchases are over $500.00.

TIP! BE ACCURATE: Before you accept more than your reserved count, call us and see if we have additional times available. We cannot guarantee this, so don't book too low.

TIP! GET THE $$ EARLY: You won't be busy collecting at your event plus you'll know if their checks clear.

Pricing Worksheet

Food Options

Options for Meals catered by Butler's:

• Seating in our Banquet Room or at our Picnic Pavilion
  • 'Picnics' can ber served at either location. All other meals served in banquet room only.
  • For picnics, Butler's provides the food; staff to serve food and clean up; plates, napkins and plastic utensils.
    Your group provides all beverages, cups and ice.
  • Picnic area seats up to 120, Banquet room seats up to 150.
• For standard pricing, see p.6. We're happy to customize, too.
• Full bar service is available in the clubhouse. You can run a bar tab (18% service applies), pre-purchase tickets for your players, or it can be a cash bar. Outside alcohol is not permitted. Alcoholic beverages are subject to the 7% drink tax.
• You can add breakfast before golf. It can inspire your players to be here on time.
• See next page for meal descriptions.

Delicious Catered Meals

Duffer's Picnic Entrees
Choose 3: Burgers, Baked Chicken, BBQ Chicken, Kielbasa, Rigatoni, or Hot Sausage. Substitute BBQ Riblets for $2.00 per person.

Dinner Buffet Entrees
Chicken Marsala, Baked Breaded Chicken, Roast Top Round of Beef, Rigatoni with Sauce (meat or meatless), Stuffed Cabbage, Swedish Meatballs, Vegetarian Lasagna, Pierogies, Seafood Alfredo, Hot Sausage, or Baked Ham.

Premium Entrees (add $5.00 each, per person): Prime Rib, Baked Alaskan Cod, or Braised Turkey.

Beverages
All meals served in banquet room include coffee, tea and iced tea.
Any meals served at picnic area do not include beverages.

Side Dishes
Whipped Potatoes, Potato Salad, Potatoes au Gratin, Prince Edward Blend, Garden Vegetable Blend, Corn on the Cob (in season), Baked Beans, Macaroni & Cheese, Tossed Salad with Dressing, Pasta Salad, Fresh Fruit (in season), Twice-Baked Potato (add 95¢).

Desserts
All meals include sheet cake for dessert.
Exception: Breakfast (includes sweet rolls).

Other

• Breakfast Buffet is served to groups teeing off before 10:00.
• No takeouts.
• Special dietary needs will be accommodated if specified in advance.
• Add Ribs to a Picnic for $4.00 /person.
• Prices listed include tax and 18% service. Gratuities are not required, though recognition for exceptional service is always appreciated.

Further Explanations of Options

Prices listed below include any sales or drink taxes plus service fees. Gratuity optional.
All alcoholic beverages must be purchased here and are subject to the 7% County tax.

	Feature		Simply Tee Times	How to add to Simply Tee	Red-Carpet Package	How to add to Red-Carpet
	Golf with cart (9 or 18 holes)	We have 36 terrific holes. Must be 18 to drive cart.	Included	.	Included	.
	'Lesson Instead' available	For beginners: take a lesson, play a 4-hole scramble, then join the group for their meal. Min. 4 people and 10-day notice.	Opt.	Just tell us. Cost is $3 less per person.	Opt.	Just tell us. Cost is $3 less per person.
	Regular start available	.	Yes	Included	Standard	Just tell us.
	Shotgun start available	see p. 12 for details	No	.	Optional	$2-3 /person
	Driving range warm-up	If specified in advance, range balls are provided for one hour, until 45 minutes prior to tee off.	Opt.	$1.50 /person	Included	Just tell us in advance.
.
	Marquee sign (group name)	We can put your name on our entrance sign	Opt	$20.00 flat fee	Included
	Registration setup	We can set up tables and chairs and can even provide raffle tickets if needed.	Opt.	$10.00 flat fee	Included
	Grouped carts at arrival	We set aside carts for the group (your group name will be on a simple sign next to the front cart).	Included		Included
	Name placards & scorecards	We'll place a name placard & scorecard on each cart. We use the group's name if we haven't received players' names 48 hours in advance.	Opt.	$2.50 /person	Included
	Tee sponsor sign placement	We will place and retrieve your signs, and we can suggest a signmaker. See p. 20 for guidelines.	Opt.	$25.00 flat fee	Included
	Event markers	These are the stakes with cards for golfers to write their names if they have the long drive or closest-to-pin, etc. We can tell you the best event holes.	Included	Just tell us.	Included	Just tell us.
	Scoring	We will tally your scores FREE with $5/person merchandise purchase. Otherwise, $1/person.	Opt.	$1/person	Opt.	$1/person
.
	Snack at turn	Each player receives one hot dog (or crackers) plus one beverage (pop or beer) for $4.25. Receive 2nd food item for just $1.25 more.	Opt.	$4.25-5.50 /person	Opt.	$4.25-5.50 /person
	Beverage cart	You can pre-buy tickets, run a tab, or golfers can pay cash individually.	Opt.	$2.75 /ticket	Opt.	$2.75 /ticket
	Bar service after golf	In the clubhouse, you can purchase beer tickets, or run a Tab (18% service applies) or Cash Bar.	Opt.	$5.50 for 3 beer tickets /person	Opt.	$5.50 for 3 beer tickets /person
	Meal (including breakfasts):	Catered by Butler's or a self-catered picnic.	Opt.	see p.8	Opt.	see p.8
.
.	Lessons, group or private	Our Professionals are always happy to give lessons.	Opt.	call	Opt.	call
	Photographer, Tents...	You may arrange for pictures to be taken at a single location or for things like outdoor seating.	Opt.	call	Opt.	call

About Shotgun Starts

Scheduling a Shotgun start:

• Shotguns must tee off by:
  • 8:00 a.m. on weekends
  • 9:00 a.m. on weekdays
• At our option, we may schedule a 2:00 weekend shotgun.
• Only red-carpet golf packages with at least 40 players can initiate shotguns.
• We cannot guarantee that you'll have the course to yourself unless you prepay for 144 players. Don't worry: your group tees off on consecutive holes.
• Why can't a shotgun start later? We'd need to close the course all morning to clear it. Also, groups must be done before evening leagues begin at ~3:00.
• We may convert your shotgun to a regular start if your count drops too low.

Organizing in advance:

• You may pair up foursomes. Fivesomes are not permitted.
• Our standard is to start two foursomes on each hole. The Golf Shop assigns starting holes.
• Please mix novices in foursomes with experienced players. A team can easily 'carry' one new player, but a foursome of beginners just gets frustrated and slows the whole group down. Also, there is no such thing as placing someone at 'the end' in a full shotgun because it's a loop.

On Event Day:

• Instructions will be announced 15 minutes prior to scheduled start, so players must be ready (clubs on cart, shoes on, etc).
• Butler's staff will lead players to their starting holes.
• There is no actual gunshot. When players arrive at the tee, they begin play.
• We expect that you will play a scramble format to keep pace.
• Target 18-hole pace is 4½ hours, and we may ask players to leave the course after 5 hours if other players are scheduled.
• Your players may be more motivated to finish if you announce a specific time when their meal will be served (if applicable).

Prizes & Our Golf Shop

Who Wins?

Tee prizes, door prizes and raffles ensure that all players are 'winners'.
Skill prizes are essential, too (for men & women).

• Low Score (also Callaway scoring)
• Closest to the Pin on par 3
• Closest to Pin on 2nd shot
• Straightest Drive
• Longest Drive in the Fairway
• Longest Putt
• Silly (most sand shots, shortest drive)
• Putting contest on practice green

We provide markers for event holes, and we can provide a list of the best holes for each prize.

Hole-in-One Insurance

You can have contest(s) on par 3 holes. Call for details. You contract directly with companies, whose policies apply (our 89-yard Lakeside #13 is sometimes not eligible).

Hole-in-One International ..... 1-800-827-2249
They generally focus on cash prizes. The cost is approximately $200.00 for every $10,000.00 insured.

Hole-in-One Vacation Packages ..... contact us
These packages normally include airfare, hotel for four nights, and transfers. Costs range from $79.00 for Orlando to $199 for Maui.

Why Buy Prizes at Butler's?

Questions? Call the Golf Shop at 412-751-9121.

Important Details & Policies ("the fine print")

FINANCES
1. DEPOSIT and CONFIRMATION	Within 10 days of 'penciling-in' an event, your initial deposit is due. Your event will not be reserved until your deposit and signed confirmation are received. Non-standard pricing will be honored only with our written estimate. Deposit amount: 1) Up to 40 players: value of 4 greens fees + carts; 2) 41-89 players: $150.00; 3) 90+: $300.00. Your deposit becomes non-refundable at 90 days before the event.
2. 90-Day Down Payment	At 90 days before the event, we need an additional down payment to continue your reservation. Amount is: 1) Up to 40 players: value of 4 greens fees + carts; 2) 41-89 players: $5.00/person; 3) 90+: $10.00/person.
3. 15-Day COUNT	At 15 days before the event, we require another updated count. This is your Magic Day, and if your actual count is not less than 10% of the 15-day count, groups of 20 or more who make a single bulk payment will be eligible to earn bonus certificates for free greens fees. See p.6.
4. 10-Day COUNT	At 10 days before the event, your count for golf is 'Final.' This means that you are responsible to pay for the number of golfers you have reserved. If you pay in full at least 10 days prior to your event, you can earn one free greens fee for every 30 players.
5. MEAL COUNT	At 3:00 p.m. on the day before your outing, your food count is final, and we will bill for this number of meals.
6. NO-SHOWS	No-shows will not be deducted; however, their meals can be packaged to go, and we will issue a gift card for the value of the golf (limit of one no-show gift card per 15 players, based on the 10-day count).
7. PAYMENT	Full payment is due 10 days before the event. It is not late until tee-off. If any portion of the invoice remains unpaid on the event day, immediate finance charges apply. Organizer must make a single payment with shotguns and Red-carpet packages (individual golfers cannot pay at the register). We do not accept personal checks. Gratuities are not required, though recognition for exceptional service is always appreciated.
8. OUR DONATION	If your group is eligible, we will issue your free greens fees once the outing is paid in full. See page 6 for details.
9. RAINY DAY	In case of foul weather, you have three options: 1) Postpone it all -- by 8:00 a.m., and call to reschedule 2) Eat the meal, and take rain checks for the golf. 3) Continue with everything (this is most common)
ALCOHOL
10. SOURCES	We do not permit personal coolers or 'outside' alcohol, even if 'complimentary'. By state law, alcoholic beverages consumed on a licensed premise must be purchased from the licensee. County drink tax applies. The exception is our unlicensed pavilion, AFTER golf. If you have a sponsor for beer, we suggest using donated beer for prizes (ask for cases, not kegs), or they can sponsor the beverage cart (fixed $ or a tab).
11. LIMITS	We permit one six-pack per 9 holes per cart, and we cannot serve anyone before 11am on Sunday or who is visibly intoxicated or under age 21. We do not place beer on the course. Instead you can: 1) Pre-purchase beverage cart tickets; 2) Purchase a six-pack for each cart at first and tenth holes; or 3) Run a beverage cart tab.
12. GLASS BOTTLES	Glass bottles are hazardous and are expressly prohibited. We will check coolers.
FOOD
13. MEAL CHOICE	You may make one meal selection for the group. We need to know your choice (and any special dietary needs) 10 days prior to your outing.
14. SOURCES	Only food that is purchased from us is permitted to be prepared, served here. Noted exceptions: it's fine if a couple of people bring bag lunches. At registration only, it is OK to have one water per person. If you rent the pavilion, you can self-cater. Please run your plans by us first.
15. LEFTOVERS	All leftovers are returned to us, even on buffets and picnics. (We prepare 'extra', in an effort to avoid running out.)
16. PAVILION USE	If you wish to use our pavilion without our catered meal, the rental is $200.00. Carts are not permitted to transport food or people to the pavilion. Golfers are not permitted to stop at pavilion during their round (it slows play).
ON THE COURSE
17. TEE OFF	Be sure that each individual is ready to tee off promptly at the reserved time. In the case of multiple outings, we may not have your carts staged until your tee time.
18. SPONSOR SIGNS	We are happy to place your sponsor signs at our tees. Guidelines: maximum size 4' x 3' with thin metal legs or a single stake, on-site and assembled two hours before tee-off. On carts, tape ruins paint, but 8.5"x5.5" placards can be used. Call for beverage cart specs. We assist in retrieving signs after golf; however, you are responsible for ensuring that you have all of your signs before leaving.
19. PLAYER LIST	You may pair foursomes (no fivesomes), and we'll assign starting holes or times. Please mix-in novices or schedule lessons instead. For Red-carpet groups, we will print your group's name on cart placards unless we have a list of players' names two days in advance.
20. SHOTGUNS	A Shotgun start has its own rules and guidelines (see p.12). We can't guarantee that you will have the course to yourself unless you have 144 prepaid players.
21. PACE of PLAY	All players must keep up with the group ahead. Our normal playing time is 4½ hours . After 5 hours, other golfers will begin play, and your players will tactfully be asked to leave the course. To avoid backups, players cannot stop at the picnic area during play.
22. DRESS CODE	Shirts are required; golf attire and softspikes are preferred.
23. HELPERS	Roaming carts are not permitted -- on the course or to the pavilion (they disturb players on both courses). We will escort hole-in-one spotters to their holes. It's wise to bring a folding chair. Photographers may set up on a single hole. You are welcome to send a passenger on our beverage cart with our driver. Any exceptions must be on file in writing. When scheduling volunteers, please keep in mind that there is not much to do for the ~4½ hours during golf.
24. AERIFICATION	We aerify each fall, but exact dates are weather-dependent. In 2007 and '08, we began Oct. 15.
25. CART DRIVING	Individuals must be 18 or older to drive a golf cart.
26. BEHAVIOR	We reserve the right to remove unruly customers and charge for property damage.
Thank you!